View Stock Details for Each Godown | Godown/Location Summary

TallyPrime summarises the details of stock items available in each Godown in the Godown/Location Summary report. If you have created location in a hierarchy, the report gives you a consolidated view of the stock available. You can view the closing and opening balances of your stock, inward and outward stock details, and all corresponding transactions. The report also provide specific details like consumption, profit, and overall stock position of your company.

In addition to the Godown Summary report, TallyPrime has other reports where you can view location-related details, such as Stock Summary, Batch Summary, and Stock Ageing Analysis to name a few.

Know Your Stock in Godowns/Locations

In this section

• View Godown/Location Summary
• Explore report details
• Configure Godown Summary
• Compare business data

View Godown/Location Summary

Gateway of Tally > Display > Statements of Inventory > Godown, and select the Godown.
Alternatively, press Alt+G (Go To) > type or enter Godown Summary > press Enter.

The Godown/Location Summary report shows the summary of the stock for each godown with closing balance. If you have created godowns in a hierarchy, on selecting the parent godown, the report summarises the stock available in all godowns in the hierarchy – starting from the parent godown.

Summarised details of your stock

By default, you get a consolidated view of the stock you have been maintaining in the godowns. If you have stock items of the same unit of measurement (UoM) in different godowns, the report shows the consolidated quantity, rate, and value of the items available in all godowns. For godowns having items with different UoMs, the report will not show the quantity and rate; however, you can still see the value of the items in each godown.

Explore report details

Explode/Collapse

Press Shift+Enter on the selected godown to see the next level of data for that godown on the same screen. You can move to any of the lines in the next level and further explode the selected line using Shift+Enter.

For example, you have created your godown hierarchy as follows:

If you press Shift+Enter on Main Location till the last level, the report will display the stock item as shown below:

What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.

Press Enter on the selected godown to show the next level of data in a new screen. For example, if you press Enter on Main Location, the godown Koramangala Godown with other godowns and any additional stock groups will be shown in a new screen.

What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.

Upon drilling down to the last level of data (that is the stock item in this case), you can press Enter to open the monthly summary report, as in the case of other summary reports.

Press Alt+F5 (Detailed) in the Godown/Location Summary report to view the next level of data for all the godowns appearing in the report. Further, use F12 (Configure) > Expand all levels in detailed format to see all levels of data for the same godowns. You can toggle between the Detailed and Condensed formats of the reports by pressing Alt+F5. A sample image is shown below.

What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.

Alter master from the report

Press Ctrl+Enter on any selected godowns or stock item in the report to alter it.

Configure Godown Summary

Change period

Press F2 (Period) in the Godown Summary report to specify the period and view the report for that period.

Change company

When you have two or more companies open, press F3 (Company) to change from one company to another.

For example, if you are viewing the Godown Summary for National Enterprises, press F3 (Company) > and select National Tradings & Co. The Godown Summary report for National Tradings & Co. will be displayed. As always, you can press Esc to go back to the previous screen.

Change report context

Press F4 (Godown) and select a godown to view the items under the selected godown.

View profitability

Press F7 (Show Profit) to see the profit earned from your outward stock, including the consumptions made. This statement is used to reconcile the closing balance because the closing value is derived by taking the consumption values instead of the outward goods at sales value. You can use F7 (Hide Profit) to hide the profit-related details.

Ctrl+B (Basis of Values)

You can configure the values in your report for that instance, based on different business needs.

• In Godown Summary, you can display the amounts in reports in Millions or Hundreds. Press Ctrl+B (Basis of Values) > Scale Factor > select Millions. Press Esc to view the default values.
• Similarly, you can select different Valuation Methods to display and compare the effect on your report values. Press Ctrl+B (Basis of Values) > Stock Valuation Method > select LIFO, FIFO, or Avg Price, as needed. Press Esc to view the default values.

Ctrl+H (Change View)

You can display the details of a report in different views with additional details or for a specific period. You can also view other reports related to the current report.

• To view the Monthly Summary report, press Ctrl+H (Change View) > type or selectMonthly Summary> press Enter. Press Esc to view the default report.

Ctrl+J (Exception Reports)

You can view the exceptions related to the data displayed in the current report by pressing Ctrl+J (Exception Reports), without closing the report.

• To view the Negative Stock Items for a godown, drill-down to the godown-level details, press Ctrl+J (Exception Reports) > type or select Negative Stock Items > and press Enter. Press Esc to view the default report.

F12 (Configure)

• For F12 configurations of Godown Summary, click 
   here.