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Form 26Q

Form 26Q

Form 26Q is the Quarterly return of TDS in respect of all payments other than salaries. To save Form 26Q, you need to save the Form 26Q Return, recompute the corrected return, overwrite the corrected report, save the recomputed valued as revised return, and finally export Form 26Q.

 

View Form 26Q

Gateway of Tally > Display More Reports > Statutory Reports > TDS Reports > Form 26Q.

Alternatively, press Alt+G (Go To) > type or select Form 26Q > and press Enter.

Statistics of Vouchers displays the total number of transactions pertaining to a period which are categorised as Included in return, Not Relevant in this return and Uncertain Transactions (Corrections needed). The drill-down report of Total Vouchers displays the Statistics report comprising of voucher types with the corresponding voucher count.

 

Transactions Included in Return

Displays all vouchers that have the requisite information in their corresponding masters and transactions to comply with the requirements for filing the returns. These vouchers will be a part of TDS forms as applicable.

Select Included in return, and press Enter.

  • Booking Voucher: Displays the count of booking voucher that are recorded without TDS deduction to book the expenses.
  • Booking with Deduction Voucher: Displays the count of booking voucher that are recorded with TDS deduction details.
  • Deduction Voucher: Displays the count of all the deduction entries passed during the report period.
  • Advance Payment to Party (with Deduction): Displays the count of all the advance payment made to the party against the service that will be availed in the future.
  • Reversal: Displays the count of all the entries recorded for TDS reversal.
  • Overridden by User: Displays the count the TDS vouchers that were recorded and saved by overwriting the pre-defined tax details.

 

Not Relevant in this Return

Displays the count of all vouchers which are not a part of returns.

  1. Select Not Relevant in this Return.
  2. Press Enter.
  3. Select the category or voucher type as applicable.
  4. Press Enter. The Voucher Register screen will display the list of excluded vouchers for the selected voucher type.
  5. Select the transaction and press Enter to view it in alteration mode.

 

Uncertain Transactions (Corrections needed)

Displays the count of all vouchers with insufficient information. These vouchers contain TDS related information that are not included in the count of Included in return and Not Relevant in this Return.

In this section

 

View Uncertain Transactions

Gateway of Tally > Display More Reports > Statutory Reports > TDS Reports > Form 26Q.

Alternatively, press Alt+G (Go To) > type or select Form 26Q > and press Enter.

 

Master Related Exceptions

Expenses/Purchase Master

Unable to determine TDS applicability for ledgers or stock items: This exception occurs when the expense/purchase ledger that has been debited in a transaction, has not been enabled for TDS. Also, the expense ledger has not been tagged to a specific expense category for TDS. Select a nature of payment to resolve this exception. To set the nature of payment:

  1. Press Spacebar to select a group.
  2. Press F5 (Ledger-wise) to view Ledger wise report.
  3. Press F8 (Show Vouchers)
    • Press Alt+B (Nature of Payment).
    • Select a TDS Nature of Payment.
  4. Ctrl+H (Change View)

You can display the details of a report in different views with additional details or for a specific period. You can also view other reports related to the current report.

To view the Stock Item-wise press Ctrl+H (Change View) > type or select Stock Item-wise > press Enter. Press Esc to view the default report.

 

Party Master

Unable to determine the deductee type for party: This exception occurs when the deductee type of the party ledger is set to undefined. Select a deductee type to resolve this exception. To set the deductee type:

  1. Press Enter on Unable to determine deductee type for party.
  2. Press Spacebar to select the Name of the Ledger.
  3. Press Ctrl+F4 (Deductee Type).
  4. Select the required Deductee Type.
  5. Press F8 (Show Vouchers)
  6. Ctrl+H (Change View)

You can display the details of a report in different views with additional details or for a specific period. You can also view other reports related to the current report.

To view the Show Vouchers press Ctrl+H (Change View) > type or select Show Vouchers > press Enter. Press Esc to view the default report.

PAN not available for party: This exception occurs when the party ledger selected has been enabled for TDS bu t PAN has not been specified. Specify the PAN, and the applicability of PAN or the status of PAN application for the party. To enter PAN Details:

  1. Press Enter on PAN not available for the Party.
  2. Enter the PAN of the party and applicability, if PAN is available.
    Alternatively
  3. Press Enter in the PAN No. field to go to the field PAN Status.
  4. Select the applicable PAN Status.

 

Notification is not available for zero or lower rate: This exception occurs when a lower rate or zero rate deduction is recorded for a transaction, and the corresponding notification number is not defined for the party/expense ledger. Specify the notification details to resolve this exception.

In the drill down report for this exception, party ledgers that have been used to pass the zero rate/lower rate TDS entries will be listed. Identify the parties for which lower deduction/zero rate is applicable, select the relevant TDS Category, and provide the exemption notification number, applicability period, and the rate.

 

Duty Master

Unable to determine TDS applicability for duty ledgers: This exception occurs when the TDS duty ledger has not been classified under a TDS Category. Select a specific TDS Nature of Payment of TDS duty ledger to resolve this exception. To select the Nature of Payment:

  1. Press Enter on Unable to determine TDS applicability of ledgers.
  2. Select the Default Nature of Goods.

 

Nature of Payment

Unable to determine the tax rate for nature of payment: This exception occurs when the tax rate for the nature of payment has not been specified. Provide tax rate for the nature of payment to resolve this exception. To provide the tax rate:

  1. Press Enter on Unable to Determine the Tax Rate for Nature of Payment.
  2. Select Yes in the column Is Zero Rated, if required. Else, specify the rate of duty in the column Rate.
  3. Press Enter.

 

Transaction Related Exceptions

Mismatch in Nature of Payment

Unable to determine the nature of payment in transaction: This exception occurs when the nature of payment in transaction has not been specified. Provide the nature of payment to resolve this exception. To select the nature of payment:

  1. Press Enter on Unable to determine the nature of payment in transaction.
  2. Select the required transaction, press Enter.
  3. Select the nature of payment, or create the required nature of payment.
  4. Press Enter.
  5. Accept the screen. As always, you can press Ctrl+A to save.

 

Booking & Booking with Deduction Entries

No link is available in booking and booking with deduction voucher: This exception occurs when the TDS category set for the purchase/expense ledger is not the same as the TDS category selected during voucher entry. Set the appropriate nature of payment to resolve this exception. To resolve the exception:

  1. Press Enter on No link is available with collection voucher.
  2. Select the transaction and press Alt+L (Link All).

Note: If the TDS Category for the ledger is set to Any and a TDS Category is specified during voucher entry, this exception will not arise.

 

Unable to determine deductee details in cash transactions: This exception occurs in transactions where Cash has been selected in the field Party A/C name, but deductee details are not available. Select the appropriate party ledger to resolve this exception. To select the party ledger:

  1. Press Enter on Unable to determine deductee details in cash transactions.
  2. Enter the Party Name.
  3. Select the Deductee Type and enter PAN, if the details are not available in the ledger master.
  4. Press Enter.
  5. Accept the screen. As always, you can press Ctrl+A to save.

 

Deduction Entries

TDS deducted but not linked with expense/purchase transaction and Expenses/purchase returns not linked with expense/purchase transaction: These exceptions occurs when:

  1. The deduction entry has not been linked to a booking entry.
    1. Press Enter on TDS deducted but not linked with expense/purchase transaction.
    2. Press Enter on the required entry.
    3. Press spacebar to select the required booking vouchers.
    4. Press Alt+R (Auto Fill) or Alt+L (Full) or Alt+V (Partial), as required.
    5. Press Enter.
  2. Advance payment is done via third party.
    1. Press Enter on TDS deducted but not linked with expense/purchase transaction.
    2. Press Enter on the required entry.
    3. Press Alt+S (Direct Mapping).
    4. Select Advance Payment.

 

Overridden Entries

Transactions accepted with conflicts: This exception occurs when the transactions recorded have conflicts or mismatches. Resolve the conflict to resolve the exception. To resolve this conflict:

  1. Press Enter on the entry which has conflicts.
  2. Press Spacebar on the entry.
  3. Press Alt+J (Accept as is).
  4. Press Enter to accept the voucher as is.

 

Payment Details – Not Included Transactions

Unable to determine TDS applicability for duty ledgers: This exception occurs when the Type of duty/tax of TDS ledger is set to Others, and the option Is TDS applicable is set to Not Applicable. Select the nature of payment to resolve this exception. To resolve this exception:

  1. Press Enter on Unable to determine TDS applicability for duty ledgers.
  2. Press Spacebar to view the list of natures of payment.
  3. Select the required nature of payment.
  4. Accept the screen. As always, you can press Ctrl+A to save.

 

Bank Details are not available in Payment Voucher: This exception occurs when the bank details are not provided while record the TDS statutory payment voucher. Enter the payment details to resolve this exception. To resolve this exception:

  1. Press Enter on Bank Details are not available in Payment Voucher.
  2. Enter all the details.
  3. To set the Challan Details for all the transactions in one-go, press Alt+S (Update Details), and enter the relevant details.
  4. Press Enter to save the Challan Details.
  5. Accept the screen. As always, you can press Ctrl+A to save the TDS Challan Reconciliation screen.

 

Paid but not linked with TDS deduction Vouchers: This exception occurs when the TDS payment voucher is recorded without linking to the TDS booking voucher (purchase or journal voucher). To resolve this exception:

  1. Press Enter on Paid but not linked with TDS deduction Vouchers.
  2. Press Ctrl+Enter on the transaction to view the voucher and make the changes as needed.
  3. Accept the screen. As always, you can press Ctrl+A to save.

 

Not able to determine the Type of Payment: This exception occurs when the TDS payment voucher is recorded without using stat payment feature. To resolve this exception:

  1. Press Enter on Not able to determine the Type of Payment.
  2. Press Spacebar to select the transaction and correct it.

 

Deduction Details

The Deduction Details section denotes the type of deduction under which each of the Included transaction is grouped. Select the required deduction under Deduction Details, and press Enter.

To view the PAN number of each deductee

  1. Press F12 (Configure).
  2. Set the option Show PAN Number to Yes. The Deduction Details screen with PAN numbers appears as shown below:

 

TDS Payment Details

This section contains details of all TDS payment vouchers of the current period. Payments made to party, petty expenses, or any statutory payments other than that of TDS are not displayed here.

  1. Select the nature of payment under Particulars and press Enter, to view the Payment Voucher screen.
  2. Select the required voucher and press Enter to view all the deduction vouchers recorded for the selected party.

 

Save, Recompute, Overwrite Form 26Q

After resolving the required exceptions from the triangulation report, the changes made can be saved.

Gateway of Tally > Display More Reports > Statutory Reports > TCS Reports > Form 27 EQ.

Alternatively, press Alt+G (Go To) > type or select Form 27 EQ> and press Enter.

In this section

 

Save the Return

  1. Press Alt+B (Save Return). If the count of Uncertain Transactions is not zero, a message appears as shown below:
  2. Click Yes to save Form 26Q without solving exceptions.
  3. Click No to solve the exceptions first and then save.
  4. If the count of Uncertain Transactions is zero, a message appears as shown below:
  5. Click Yes to save the return.

Note: If any master or transaction is modified or added after saving the return, the values can be recomputed. The recomputed information can be overwritten on the Form 26Q saved earlier or saved as a revised return.

 

Recompute Corrected Return

  1. Generate Form VAT 26Q report for the period for which the return was saved. For example, if the return was saved for the period 1-Apr-2020 to 30-Apr-2020, view the report for the same period.
  2. 2.The message The return values might have been changed, press Alt+W (Recompute)appears with a new section comprising details of:
    • Modified Masters: Displays the count of purchase and sales ledgers in which tax rates have been modified. Press Enter on Modified Masters to view the details.
    • Modified Vouchers: Displays the total count of vouchers which are Created, Altered, Cancelled and Deleted. Press Enter to display the voucher alteration screen.
  3. Press Alt+W (Recompute). Once the values are recomputed, the section displayed for modified masters and transactions will not appear.

 

Overwrite the recomputed information

On recomputing the values of modified transactions, Form 26Q report displays two buttons, Alt+B (Overwrite) and Alt+H (Save as Revised).

  1. Press Alt+B (Overwrite). If the count of Uncertain Transactions count is not zero, a message appears as shown below:
  2. Click Yes to overwrite without solving exceptions.

Click No to solve the exceptions. If the count of Uncertain Transactions is zero, a message appears as shown below:

  1. Click Yes to accept and overwrite the data with modified details.

 

Save As Revised

To save the recomputed valued as revised return without overwriting the information, press Alt+H (Save as Revised).

  1. Press Alt+H (Save as Revised). If the count of Uncertain Transactions is not zero, a message appears as shown below:
  2. Click Yes to save the data without solving exceptions.
  3. Click No to solve the exceptions first and then save as revised return. If the count of Uncertain Transactions is zero, a message appears as shown below:
  4. Click Yes to save the data as revised return.

 

Export Form 26Q

You can export Form 26Q in text format.

  1. Press Alt+B (Save Return) in Form 26Q report, to save the return (Form 26Q can be exported only after it is saved). The report closes on saving. Open Form 26Q again.
  2. Press Alt+E (Export) and select E-Return to view the Export Report screen.
  3. By default, File Format is SDF (Fixed Width) respectively.
  4. In Folder path field enter or select the path to where the txt file to be exported.
  5. By default, File Name as Tally.txt which can be changed by the users.
  6. Enter the Date.
  7. Specify the required option in Is Regular Return filed for previous period.
  8. Enter the Receipt No. /Token No.
  9. Press Enter to export data. The data is exported to the e-return template.

Note: The exported file (Form 26Q) is required to be validated with the File Validation Utility (a freely downloadable utility from NSDL website) and after validation, the returns should be submitted to the department along with Form 27A in Physic

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