Record Interstate Transactions against Declaration Forms

A registered dealer needs to issue/receive declarations like C, E1, E2, F, H, and I in prescribed forms to buyers/sellers depending on the nature of interstate transactions.

1.Enable Statutory Info.

1. Press F11 (Feature) > set Set/alter VAT Details as Yes, to view the Company VAT Details screen.
2. Enable the option Define VAT commodity and tax details as masters as shown below:

The Statutory Info. option is now available in the Accounts Info. menu.

Note: In case of Ladakh TIN (prior to 1-Jan-2020) and Interstate sales tax number (prior to 1-Jan-2020) will also appear under VAT Details. For Jammu & Kashmir, you can enable the option Show TIN/CST No. (prior to 1-Jan-2020) for Jammu & Kashmir option under F12: Configure to record the TIN (prior to 1-Jan-2020) and Interstate sales tax number (prior to 1-Jan-2020).

2.Create Classification.

1. Gateway of Tally > Create > type or selectVAT Classifications > and press Enter.
   Alternatively, press Alt+G (Go To) > Create Master > type or select VAT Classifications > and press Enter.
2. Enter the Name of the new classification.
3. Enter the applicability dates with the corresponding tax rates in Applicable From and Tax rate columns, respectively.
4. Select the Taxability, as required.
5. Accept the screen. As always, you can press Ctrl+A to save.

Note: Based on the options configured, the options in the Stat Classification screen may vary. Press F12 (Configure) to enable Type of Goods, Commodity Details, and Schedule Details.

The stat classification created can now be assigned to sales/purchase ledgers.

3.Assign the classification to sales/purchase ledgers.

1. Gateway of Tally > Create > type or select Ledger > and press Enter.
   Alternatively, press Alt+G (Go To) > Create Master > type or select Ledger > and press Enter.
2. Enter the Name of the sales ledger.
3. Select Sales Accounts in the Under field.
4. Set Inventory values are affectedto Yes.
5. Set Is VAT/CST Applicableto Applicable.
6. Enable the option Set/Alter VAT Details to view the VAT Details screen.
   • Select the Classification.
   • Press Enter to go to the Ledger Creation screen.
7. Accept the screen. As always, you can press Ctrl+A to save.

4.Record sales invoice.

1. Gateway of Tally > Voucher > press F8 (Sales).
   Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
2. Select the party ledger in the field Party’s A/c Name.
3. Select the sales ledger for which the classification Deemed Exports is assigned in the VAT Details screen.
   As in other transactions, you can create the item or ledger on the fly by pressing Alt+C.
   Alternatively, press Alt+G(Go To) >Create Master > type or select Ledger > and pressEnter.
4. Select the required stock items, and enter Quantity, and Rate.
5. Press Enter.
6. Enable the option Provide VAT Details to view the Statutory Details screen.
   • Enter the Form serial no., Form no., and Date.
   • Enter the Sl.No.in Form VAT-49.
   • Select the Status of the Form.
   • Enter the Bilty No., Bilty Dt, Goods Vehicle No., Value carried by vehicle, and Mobile No..
   • Press Enter to return to the Accounting Voucher Creation screen.
7. Accept the screen. As always, you can press Ctrl+A to save.

5.Print the sales invoice with H Form details.

1. Gateway of Tally > Vouchers > press F8 (Sales).
   Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
2. Press Page Up to view the Accounting Voucher Alteration screen.
3. Press Ctrl+P (Print) to view Voucher Printing screen.
4. Press P (Print) to print. 

The Form H details are printed in the sales invoice.

Similarly, classifications can be created for consignment/branch transfers (Form F) and assigned to sales and purchase ledgers. When the ledgers are used in transactions, you can record the details of Form F.